If you are a notary from the State of New York, you are going to need an electronic Exemplar before getting RON approval.



At OneNotary, an exemplar is created during an online notary session and then sealed with the notary's digital certificate. To obtain an exemplar, please follow these steps:

  1. Create a signer account on the OneNotary platform.
  2. Send an Exemplar request to the OneNotary support team and provide:
    • Your notary account email 
    • Your signer account email
  3. OneNotary will create a notarization session and invite you to notarize it as a notary. The onboarding team will temporarily grant you access to the platform so that you can notarize the Exemplar. To complete this process, you will need to join the notary session:
    • As a notary on your PC 
    • As a signer on your smartphone
  4. An invitation to a notary session will be sent to your signer email address. Join the session on your smartphone and be prepared to provide your SSN and a valid photo ID for the identity verification process. Get ready to participate in the session as a signer, and keep your smartphone nearby.

  5. When you log in as a notary, you will see the same notary session in your Notary Journal. Open it to start the session.

  6. Join the session for the signer’s account on a smartphone. When both participants join the notary session, the session will begin.

  7. As a notary, please fill out the notary signature and notary stamp fields to complete the notarization process. 

  8. After you have placed both the signature and seal, please press the blue 'Complete Session' button to finish the notarization session.



  9. Once the document is notarized, the OneNotary Onboarding team will review it and send a reply to your initial request. Please note that it may take up to 5 business days to receive a response.

    Once you receive the notary exemplar, you can use it to apply for Remote Online Notarization (RON) approval from the State of New York.