As an online notary, you may get a request to sign the I-9 form for a remote employee. This form does not require notarization. Companies can outsource the signing to an authorized representative (like a notary).


The signing cost to a client is the same as the cost of notarization with one notary seal.


To sign the I-9 form as an authorized representative:


  1. Check that the information in Sections 1, 2, and 3 corresponds to the information on the documents provided by the signer

  2. Sign at the bottom of Section 2 the information regarding the authorized representative right after the certification: I attest, under penalty of perjury, that (1) I have examined the document(s) presented by the above-named employee, (2) the above-listed document(s) appear to be genuine and to relate to the employee named, and (3) to the best of my knowledge the employee is authorized to work in the United States.

    Fields to fill in:
    • Signature of Employer or Authorized Representative
    • Today's Date (mm/dd/yyyy)
    • Last Name of Employer or Authorized Representative
    • First Name of Employer or Authorized Representative

  3. Complete the session, (or)

  4. Complete Section 3 for Reverification & Rehire Employees 
    • Sign at the bottom of Section 3 the information regarding the authorized representative right after the certification: I attest, under penalty of perjury, that to the best of my knowledge, this employee is authorized to work in the United States, and if

      the employee presented document(s), the document(s) I have examined appear to be genuine and to relate to the individual.

      Fields to fill in:
    • Signature of Employer or Authorized Representative
    • Today's Date (mm/dd/yyyy)
    • Name of Employer or Authorized Representative

  5. Complete the session.


Open the attachment below to view an example of a completed I-9: