IPEN/eNotary or in-person electronic notarization is just like a traditional paper-based notarization: the signer and notary meet physically and review the documents. The difference is that the documents are electronic, and the notarization happens on a computer or mobile device. It uses electronic signatures and stamps instead of ink signatures.

How it works in OneNotary:

  1. The notary gets the IPEN/eNotary assignment with all the details. When the notary and the signer are in the same physical, they start the notary session. The notary presses the “Start Session” button. 

  2. Prior to the start of the session, the notary must make sure the signer is eligible for the notarization and check the signer’s Photo ID. The notary then enters the Photo ID details in the application. Later the details are visible in the Notary Journal.

  3. When the Photo ID is verified, the signer sees an invitation to connect. The signer presses the “Connect” button on the signer’s device.

  4. When the signer joins the session, both the notary and the signer will see the documents.

    The notary completes the required information and prepares placeholders for the signer. The signer enters information in the provided placeholders. Both can upload additional documents from their devices if needed.

    There is no video recording during the IPEN/eNotary notarization sessions.

  5. To end the session, the notary presses the “Complete Session” button.
  6. After the notarization is completed, the notarized documents will be available for download for 7 days. As required by law, all documents notarized with OneNotary are sealed with a digital certificate and include an audit trail.

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